MMOG.np USER GUIDE
Set Up MMOG.np
“Customer perspective”
Release 2.4.0
MMOG.np User Guide
29/01/2021 Set up MMOG.np / Customer perspective 2
Release 2.4.0 © Odette International Ltd
Table of Contents
1. SET UP SUPPLIERS ................................................................................................................... 3
1.1. Create Suppliers manually ...................................................................................................... 3
1.2. Create suppliers using the “bulk” import functionality .......................................................... 6
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1. SET UP SUPPLIERS
Important:
- To create a supplier, you must be logged in as a Company Admin
- We recommend selecting “I am customer” (customer perspective) as the default view
- Each supplier site from which you receive assessments must be set up as a separate supplier
- You can create suppliers manually (one by one) or using the “bulk” import functionality
- The “Bulk import” option should be considered only if you have more than 10 suppliers
otherwise it is more efficient to create them manually
1.1. Create Suppliers manually
In this example we will set up “Great Gearboxes Breme” as a supplier site for “Colossal Car
Company”.
Select “I am customer” (customer perspective) as the default View
To create a supplier site, select “My partner companies” in the Edit menu.
Click on ‘New Company’
Enter the customer details and Save.
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Role: “Supplier” should be the default proposal.
Please note: Mailbox format for the internal mailbox service is odette-XXXX@mail2.mmogle.com,
any other email format will be rejected, and the following error message will be displayed.
You have now created a “supplier site”. You can view, edit or delete the record.
Note: At this stage you can delete a supplier because as a customer you have not yet imported
any assessments from the supplier. Once you have imported an assessment from a supplier, the
supplier can no longer be deleted.
The number of “supplier sites” you can create is unlimited. See below.
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1.2. Create suppliers using the “bulk” import functionality
You can create supplier records by using the “bulk” import functionality.
MMOG.np requires UTF-8 encoded plain text files to import data csv files.
How to create csv files?
There are several ways to create csv files
- export data from other systems (e.g. ERP database or other databases)
- export from Excel
- manually by using a plain text editor
We describe here how you can create a csv file based on an Excel template provided by Odette to
import data.
Download the Odette Excel template: https://odette.org/mmog/resources.
Open the template.
Please note:
- The template must include a header line as defined in the sample-files UUID, title, role,
manufacturing_site, contact_name, email, telephone, address.line_1, address.line_2,
address.zip_code, address.city, address.state, address country (ISO 3166-1). and assessment
mailbox.
- The role must be supplier
- For the import of suppliers, you must specify the “manufacturing_site”
- The validation of fields is implemented according to the normal validation within MMOG.np
e.g. mandatory fields, unique fields
- All entries must be correct for the import to be successful
- The application shows any import problems to be solved when importing files
- When the same UUID is used several times in a file:
o if it is imported for the first time, a "duplicate UUID error" will be triggered
o if the UUID is already in the database, the last record in the list with that UUID will
be the one that is taken into account.
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Fill in the Excel template with data:
Using Excel, we suggest to use "save as ..." and choose "comma separated values (csv).
Once you have your csv file, select Bulk imports in the Edit menu.
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Import Data.
You have imported new Suppliers.
You can see that the suppliers have been created, by selecting Suppliers in the Own organisation
section of the View menu
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Please note:
- There are several CSV formats but not all of them generate the right data format.
- CSV stands for "comma separated values" but Excel exports often use semicolon as the field
separator. This is because in Europe the comma is often used as the decimal separator.
- You can choose the field separator within the application (; or ,)
- If MMOG.np shows an error like "Unexpected text encoding error: "\xEF" from ASCII-8BIT to
UTF-8" please choose another export in Excel.
