MMOG.np USER GUIDE

How to create a new user

Release 3.1.0

MMOG.np User Guide 
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Release 3.1.0  © Odette International Ltd 
Table of Contents 
 
 SET UP USERS .............................................................................................................................. 3 
1.  Creating another Company Administrator (C-Admin) ........................................................ 3 
2.  User management – Login and password reset.................................................................. 5 
3.  Company Administrator update ......................................................................................... 8 
4.  Creating a Site Administrator (S-Admin) ........................................................................... 11 
5.  Creating Assessors ............................................................................................................ 13 
6.  Activate/deactivate 2 Factor Authentication (2FA) for your account .............................. 13 
6.1.  Activate 2FA ...................................................................................................................... 14 
6.2.  User log in with 2FA activated .......................................................................................... 15 
6.3.  Deactivate 2FA .................................................................................................................. 16 
 
 
 
   

MMOG.np User Guide

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Release 3.1.0 © Odette International Ltd

1. SET UP USERS

1.1. Creating another Company Administrator (C-Admin)

Important:

- The initial C-Admin was created when your account was registered (see above)

- If you want to create another C-Admin, you must be logged in as the initial C-Admin

- A C-Admin record cannot be deleted by another C-Admin.

- A C-Admin record can be deactivated/reactivated by another C-Admin

- If you have more than one C-Admin it is important to set up an internal process to be able to

update the C-Admin profiles if necessary.

To create another C-Admin, select Users in the ‘My company’ menu

Click on New user.

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Enter the details for the additional C-Admin. You will need to create an initial password for this user.

Click ‘Save’

You have now created another C-Admin (stewart Copeland)

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1.2. User management – Login and password reset

When you create a new user, the user will receive an email giving 2 options:

Option A: ”Click here to log in” : The new user can log in using the Login ID and Password assigned

(and communicated to him) by the initial C-Admin..

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Option B: ”Click here to reset your password” : The user can reset the password allocated by the

initial C-Admin.

Then the user is logged in with a confirmation that the password has been changed.

If the reset link is not used within 2 hours, an error message will appear because the link has expired

In this case, the user has to reset the password at the log in page.

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1.3. Company Administrator update

A Company Administrator has the possibility to update the profiles of other Company Administrators

within the account.

Important:

- You must be logged in as a Company Administrator

Select Users in the ‘My company’ menu

Select and Edit any Company Admin profile

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User details can be edited and the user can be deactivated, if necessary.

You can display users according to their status: Active or Inactive

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Select Yes or No and click on search

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1.4. Creating a Site Administrator (S-Admin)

Important:

- Prior to creating an S-Admin, you must have set up your site(s) (see above).

- You must be logged in as C-Admin

To create a user with an S-Admin role, select Users in the ‘My company’ menu.

Click on New user

Enter the S-Admin details, create a password, select Site and Role from the dropdown boxes.

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You have now created an S-Admin.

The S-Admin will receive an email to manage his log in and to reset his password. See “§6.2 -User

management – Login and password reset” to check the process.

You can create as many S-Admin users per site as required. You can use the Search boxes to find users

with specific roles.

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1.5. Creating Assessors

Important:

- Prior to creating Assessors, you must set up your site(s) (see above).

- If you are logged in as C-Admin, you will be able to create Assessors for all sites.

- If you are logged in as S-Admin, you will be able to create Assessors for your site only.

The process to create an Assessor is the same as the process to create an S-Admin. You just need to

ensure that you have selected the correct Role.

1.6. Activate/deactivate 2 Factor Authentication (2FA) for your account

Important:

- By default, 2FA is not activated.

- To activate 2FA you must be logged in as a C-Admin.

- If you activate 2FA for your account this will apply for all users

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1.6.1. Activate 2FA

To activate the 2FA for your account, select Users in the ‘My company’ menu.

Click on Activate 2FA

And confirm

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You have activated 2FA for your account

1.6.2. User log in with 2FA activated

User logs in using their Login and Password

User is asked to enter a one-time password

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The one-time password is sent to the email address registered in the user profile details.

Please note: the subject of the email is one-time password, and the email address of the sender is

noreply@www.mmog-np.com. If you do not receive the email with the one-time password, check

your spam folder or contact your IT dept, the email may have been blocked because of your security

policy.

To access your account, enter the one-time password (numeric code) received by email

1.6.3. Deactivate 2FA

To deactivate 2FA for your account, log in and select Users in the ‘My company’ menu

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Click on Deactivate 2FA

Confirm

The 2FA for your account is deactivated.