Invoicing & Payment


About
One of the final documents exchanged in the Buy-Ship-Pay process, the invoice was one of the first to be digitalised thanks to the efforts of OEM finance managers whose accounts payable departments were disappearing under a mountain of paper. It was the digitalisation of the invoice document that led these early pioneers to get together to form the Odette organisation to build on this success.
But why not simply pay for the parts you receive rather than expect the supplier to create an invoice? In fact, several customers in the automotive industry have gone down the road of Self-Billing where they create the Invoice themselves based on what they have received or consumed.
For production parts, the Invoice message is closely related to the Despatch Advice message and like the Despatch Advice is under constant review by Odette and its JAIF partners. Changes to the Despatch Advice message are largely driven by advances in logistics processes, whereas changes to the Invoice message are more often driven by legislation.
The final message in the automotive Buy-Ship-Pay process is the Remittance Advice, which is sent by the customer to the supplier to advise that payment has been made to the supplier’s bank account and finally close the loop. Again, Odette has worked with its JAIF partners to develop a digital Remittance Advice that satisfies the requirements of the global industry.
Resources

Joint Automotive Invoice Message
EDI Implementation Guideline
INVOIC
Based on EDIFACT D.07A - Syntax v4
(File must be opened with Adobe Acrobat to access attachments)

Joint Automotive Invoice Message
EDI Implementation Guideline - Part 3 (Draft 2023 Release)
INVOIC
Based on EDIFACT D.07A - Syntax v4.
Final version available in September 2023.

Odette Invoice Message
EDI Implementation Guideline
INVOIC
Based on EDIFACT INVOIC D.03A - Syntax v4

Odette Statement of Account Message
EDI Implementation Guideline
STATAC
Based on EDIFACT STATAC D.96A - Syntax v4

Joint Automotive Remittance Advice Message
EDI Implementation Guideline
REMADV
Based on EDIFACT D.04A - Syntax v4
(File must be opened with Adobe Acrobat to access attachments)

Odette Remittance Advice Message
EDI Implementation Guideline
REMADV
Based on EDIFACT REMADV D.96A - Syntax v4

Odette Application Error and Acknowledgement
EDI Implementation Guideline
APERAK
Based on EDIFACT APERAK D.08A - Syntax v4
This message supports automated error handling for incoming EDI messages such as Despatch Advice or Invoice, including:
- Acknowledgement of receipt of the incoming message
- Reporting of syntax errors which prevent further processing.
- Reporting of actual data errors