Providing standards, tools and services
for the automotive supply chain

Invoicing & Payment

About

One of the final documents exchanged in the Buy-Ship-Pay process, the invoice was one of the first to be digitalised thanks to the efforts of OEM finance managers whose accounts payable departments were disappearing under a mountain of paper. It was the digitalisation of the invoice document that led these early pioneers to get together to form the Odette organisation to build on this success.

But why not simply pay for the parts you receive rather than expect the supplier to create an invoice? In fact, several customers in the automotive industry have gone down the road of Self-Billing where they create the Invoice themselves based on what they have received or consumed.

For production parts, the Invoice message is closely related to the Despatch Advice message and like the Despatch Advice is under constant review by Odette and its JAIF partners. Changes to the Despatch Advice message are largely driven by advances in logistics processes, whereas changes to the Invoice message are more often driven by legislation.

The final message in the automotive Buy-Ship-Pay process is the Remittance Advice, which is sent by the customer to the supplier to advise that payment has been made to the supplier’s bank account and finally close the loop. Again, Odette has worked with its JAIF partners to develop a digital Remittance Advice that satisfies the requirements of the global industry.

  • news

    Odette2023 Conference: Preparations are underway

    04 Jul 2023

    Under the banner "Still Building Solutions for Sustainable Supply Chains", preparations for Odette2023 are now underway so make sure you block 20/21 November for this must-attend event in Berlin. Early Adopter Fee saving €200 available to the first 50 registrants

  • news

    eInvoicing and VAT in the Digital Age – are you prepared?

    04 Jul 2023

    The automotive industry was in the vanguard of the einvoicing movement and has been exchanging invoices and other financial documents using structured digital messages for more than 40 years. But are our long-established procedures and standards now under threat from governments and tax administrations across the world looking to intervene in the einvoicing process in an attempt to reduce tax fraud and close the VAT gap?

Resources

Joint Automotive Invoice Message

EDI Implementation Guideline

INVOIC

Based on EDIFACT D.07A - Syntax v4

(File must be opened with Adobe Acrobat to access attachments)

Reference JM06

Version 2022

Published Sept 2022

Joint Automotive Invoice Message

EDI Implementation Guideline - Part 3 (Draft 2023 Release)

INVOIC

Based on EDIFACT D.07A - Syntax v4.

Final version available in September 2023.

Reference JM06

Version 2023 - Draft

Published Jan 2023

Odette Invoice Message

EDI Implementation Guideline

INVOIC

Based on EDIFACT INVOIC D.03A - Syntax v4

Reference OM09

Version 7.0

Published Sept 2022

Odette Statement of Account Message

EDI Implementation Guideline

STATAC

Based on EDIFACT STATAC D.96A - Syntax v4

Reference OM18

Version 4.0

Published Sept 2022

Joint Automotive Remittance Advice Message

EDI Implementation Guideline

REMADV

Based on EDIFACT D.04A - Syntax v4

(File must be opened with Adobe Acrobat to access attachments)

Reference JM07

Version 2022

Published Sept 2022

Odette Remittance Advice Message

EDI Implementation Guideline

REMADV

Based on EDIFACT REMADV D.96A - Syntax v4

Reference OM17

Version 4.0

Published Sept 2022

Odette Application Error and Acknowledgement

EDI Implementation Guideline

APERAK

Based on EDIFACT APERAK D.08A - Syntax v4

This message supports automated error handling for incoming EDI messages such as Despatch Advice or Invoice, including:

- Acknowledgement of receipt of the incoming message
- Reporting of syntax errors which prevent further processing.
- Reporting of actual data errors

Reference OM44

Version 3.0

Published Sept 2022