Providing standards, tools and services
for the automotive supply chain

Invoicing & Payment

About

One of the final documents exchanged in the Buy-Ship-Pay process, the invoice was one of the first to be digitalised thanks to the efforts of OEM finance managers whose accounts payable departments were disappearing under a mountain of paper. It was the digitalisation of the invoice document that led these early pioneers to get together to form the Odette organisation to build on this success.

But why not simply pay for the parts you receive rather than expect the supplier to create an invoice? In fact, several customers in the automotive industry have gone down the road of Self-Billing where they create the Invoice themselves based on what they have received or consumed.

For production parts, the Invoice message is closely related to the Despatch Advice message and like the Despatch Advice is under constant review by Odette and its JAIF partners. Changes to the Despatch Advice message are largely driven by advances in logistics processes, whereas changes to the Invoice message are more often driven by legislation.

The final message in the automotive Buy-Ship-Pay process is the Remittance Advice, which is sent by the customer to the supplier to advise that payment has been made to the supplier’s bank account and finally close the loop. Again, Odette has worked with its JAIF partners to develop a digital Remittance Advice that satisfies the requirements of the global industry.

  • news

    Top download of the month: the Odette Invoice Viewer & Converter

    03 Dec 2024

    An increasing number of EU member states are obliging their companies to be able to receive invoices in a structured electronic format (often according to the EN16931 standard invoice).

    Use the Odette Invoice Viewer & Converter if you need to accept UBL and CII invoices from your business partners but are not ready to process them. The tool is available free of charge.

  • news

    Facing up to the eInvoicing and ViDA Regulatory Challenge

    22 Nov 2024

    The European automotive industry fully recognises the benefits to be gained from eInvoicing, after all, we have been doing it for the past 40 years! We also recognise the desire of EU tax authorities to introduce a single eInvoicing standard in an attempt to close the so-called ‘VAT Gap’ but we must strive to ensure that current, well established automotive eInvoicing practices continue to be accepted. We are pleased to report that progress is being made on this front.

  • news

    Preparing for EU ViDA

    27 Jun 2024

    The EU ViDA legislation is fast approaching and the non-alignment of the proposed legislation with current automotive industry practices would undoubtedly generate significant costs for all actors of the automotive supply chain. Odette is therefore working with CEN (European Committee for Standardisation) to integrate automotive requirements in the legislation and to protect 40 years of successful experience with B2B invoicing via EDI.

Initiative

VAT in the Digital Age (ViDA) Compliance

The Odette eInvoicing Expert Group brings together representatives from OEMs, Suppliers and Service Providers to review the changing legislative landscape and develop solutions to help automotive companies to satisfy both the latest national eInvoicing requirements and the forthcoming ViDA legislation and minimise the cost of compliance.

Invoice Viewer & Converter

An increasing number of EU member states are obliging their companies to be able to receive invoices in a structured electronic format (often according to the EN16931 standard invoice).
This tool can take invoices which have been created in accordance with EN 16931 and display them in a human-readable format. As part of this process any invoices which were originally created using the OASIS UBL format are converted to the CEFACT Cross Industry Invoice (CII) format.

User groups:

  • *Users whose company still generally receives electronic invoices in an unstructured format and process them manually. The tool can be used to generate an invoice image (PDF) from invoices created in accordance with EN 16931. This image can then be used for further, possibly manual, processing and internal invoice verification.

    *Users whose company can already receive and process structured invoices in CII format (e.g. the structured content of ZUGFeRD or Factur-X invoices), but who now also need to be able to receive and process invoices which were originally created in UBL format.

Invoice Viewer & Converter

Tool provided by Odette. Can take invoices which have been created in accordance with EN 16931 and display them in a human-readable format. Any invoices which were originally created using the OASIS UBL format are converted to the CEFACT Cross Industry Invoice (CII) format.

Reference -

Version 1.0

Published Nov 2024

Resources

Joint Automotive Invoice Message

EDI Implementation Guideline

INVOIC

Based on EDIFACT D.07A - Syntax v4

Reference JM06

Version 2023

Published Dec 2023

Odette Invoice Message

EDI Implementation Guideline

INVOIC

Based on EDIFACT INVOIC D.03A - Syntax v4

Reference OM09

Version 7.0

Published Sept 2022

Odette Statement of Account Message

EDI Implementation Guideline

STATAC

Based on EDIFACT STATAC D.96A - Syntax v4

Reference OM18

Version 4.0

Published Sept 2022

Joint Automotive Remittance Advice Message

EDI Implementation Guideline

REMADV

Based on EDIFACT D.04A - Syntax v4

(File must be opened with Adobe Acrobat to access attachments)

Reference JM07

Version 2022

Published Sept 2022

Odette Remittance Advice Message

EDI Implementation Guideline

REMADV

Based on EDIFACT REMADV D.96A - Syntax v4

Reference OM17

Version 4.0

Published Sept 2022

Odette Application Error and Acknowledgement

EDI Implementation Guideline

APERAK

Based on EDIFACT APERAK D.08A - Syntax v4

This message supports automated error handling for incoming EDI messages such as Despatch Advice or Invoice, including:

- Acknowledgement of receipt of the incoming message
- Reporting of syntax errors which prevent further processing.
- Reporting of actual data errors

Reference OM44

Version 3.1

Published Dec 2023

Invoice Viewer & Converter

Tool provided by Odette. Can take invoices which have been created in accordance with EN 16931 and display them in a human-readable format. Any invoices which were originally created using the OASIS UBL format are converted to the CEFACT Cross Industry Invoice (CII) format.

Reference -

Version 1.0

Published Nov 2024